# Approve or reject current working year

Once a budget has been **finalised and submitted for approval**, it moves to the **Budget Approval** screen.  
From this page, users responsible for reviewing the plan can take one of several actions.

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## Available actions

1. **Approve**
    
    
    - Confirms the proposed maintenance plan and budget as the **official budget for the year**.
    - Once approved, the year can't be edited anymore and becomes the **authoritative version** used for reporting and forecasting.
2. **Reject**
    
    
    - Sends the budget back for revision.
    - The plan is **unlocked**, allowing users to make adjustments and **resubmit** for approval.
3. **Cancel Submission**
    
    
    - If the budget was submitted in error, the user can cancel the submission.
    - This **reopens the plan** for editing without triggering an approval or rejection.

[![Approve reject.png](https://help.commonview.com/uploads/images/gallery/2025-10/scaled-1680-/dvgJ98LPk4EbJWNu-approve-reject.png)](https://help.commonview.com/uploads/images/gallery/2025-10/dvgJ98LPk4EbJWNu-approve-reject.png)

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## Reviewing the plan

Before approving or rejecting, the user can:

- **Download the [Maintenance Plan PDF report](https://help.commonview.com/books/tasks-costs/page/maintenance-plan-pdf-report "Maintenance Plan PDF report")** for offline review or sharing.
- **Open the Maintenance Plan** within the application to review details such as tasks, costs, and forecasts.

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## Locked during review

While a plan is awaiting approval:

- **No edits can be made** to the maintenance plan and its tasks.
- The budget remains in a **read-only state** until an action (approve, reject, or cancel) is taken.

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## Key points

- Approval **finalises** the budget and prevents further edits.
- Rejection **unlocks** the budget for revision.
- Cancelling a submission **reverses** the submission process, allowing further edits before resubmitting.
- PDF exports and in-app review tools make it easy to verify details before final approval.