Adjust contributions

The Contribution Adjustments row allows you to manually modify the amount of money added to the maintenance fund for a given year.

This gives you flexibility to account for real-world circumstances that may not be fully captured by the system’s automatic calculations.

How to adjust contributions

• Click the edit button in the cell for the year you want to adjust.

• Enter the desired contribution adjustment amount.

• The system will recalculate the closing balance for the year using your adjusted contribution.

Why you might adjust contributions

You may want to manually adjust contributions for several reasons:

1. Cashflow considerations

   • If contributions are unusually high for a particular year, you may want to spread the cost over multiple years to avoid asking owners for too much at once.

2. Fund balance deviations

   • If the fund is higher or lower than expected due to external factors, such as:

     • Inflation being higher or lower than projected

     • Contingency allowance being too low or too high

     • Unexpected maintenance costs or delays

3. Smoothing contributions

   • To avoid large spikes or dips in contributions across years, you may want to even out the contributions over multiple periods.

4. Strategic planning

   • Adjustments can be used to align the maintenance plan with long-term organisational goals, such as preferring a larger buffer in early years or reducing contributions temporarily to free up capital.

Key points

• Adjustments only affect the year you change and the closing balance for that year.

• Future contributions are not automatically changed unless you adjust them separately.

• Manual adjustments are fully compatible with the system’s automatic calculations.

Example

• In this example, the system initially calculated contributions of $4,315.

• The user reduced the contribution by $500 to account for cashflow constraints.

• The closing balance and subsequent years’ calculations will reflect this adjustment.