# Overview The **Documents** page allows you to upload, store, and organise important files related to your building’s maintenance and management. You can upload documents in a variety of formats, including **Word**, **PDF**, and **Excel** files. This centralised library helps ensure all key documents are easy to find and accessible to everyone involved in the management process. --- ## Uploading documents - Click the **Add Document** button. - Choose a file from your computer (e.g. Word, PDF, Excel). - Select the **appropriate category** from the list. - Once uploaded, the document will appear under its category, where it can be viewed or downloaded later. > **Note:** Documents uploaded via the [**Work Tracker**](https://help.commonview.com/books/work-tracker "Work tracker") feature are automatically added here as well, making it easy to access all related documents in one place. For more details: [Create a document](https://help.commonview.com/books/documents/page/add-a-document "Create a document") --- ## Document categories Documents are organised by category to find documents easily: - **Governance Compliance** – policies, procedures, and regulatory documents - **Financials Budgets** – financial statements, budgets, and forecasts - **Meetings Communications** – minutes, agendas, and correspondence with stakeholders - **Maintenance Repairs** – maintenance records, repair logs, and service reports - **Contracts Suppliers** – supplier agreements, contractor details, and service contracts - **Insurance Risk** – insurance policies, certificates, and risk assessments - **Building Services Operations** – operational manuals, servicing schedules, and maintenance plans - **Residents Tenancy** – tenancy agreements, communications, and resident notices - **Projects Renovations** – renovation plans, project proposals, and progress reports - **Legal Disputes** – legal correspondence, tribunal records, and dispute resolutions --- ## Key features - **Secure storage:** all documents are safely stored within the platform. - **Easy access:** quickly view or download files when needed. - **Organised structure:** every document is grouped under a clear category. - **Consistent updates:** you can replace or remove outdated documents to keep records current. --- ### Example use cases - Upload the **latest insurance certificate** under *Insurance Risk*. - Store **meeting minutes** and **budget forecasts** under *Meetings Communications* and *Financials Budgets*. - Keep **contractor agreements** and **maintenance logs** up to date under *Contracts Suppliers* and *Maintenance Repairs*.