External users

The External Users page lists all users who are not linked to any unit.

These users typically need access to the maintenance plan or other parts of the system without being a member of the body corporate.

How it works

• Admin users can create external users and assign them appropriate security roles, such as read-only access.

• These users will not appear on the Body Corporate page, since they are not associated with any units.

Examples of external users

External users might include:

• Building surveyors – need to see scheduled maintenance tasks and timing to perform inspections or works.

• Contractors or service providers – need read-only access to plan works or review completed maintenance.

• Property managers or consultants – monitor maintenance planning, budgeting, and reporting without being an owner.

Key points

• External users are not owners and do not appear in the body corporate list.

• Their access is controlled via security roles, which define what they can view or edit.

• This allows organisations to provide restricted, targeted access to third parties while keeping the main body corporate data secure.