# Track work progress The **Track Work Progress** feature allows users to **record and monitor the real-world progress** of maintenance tasks. It helps ensure that all approved work is properly tracked — from planning through completion. --- ## Where to find it This feature is available under the **“Tasks & Costs”** section, in the **“[Work Tracker (Actuals)](https://help.commonview.com/books/tasks-costs/page/costs-spread-over-time-work-tracker-actuals-views "Costs spread over time & Work tracker (actuals) views")”** view. > 💡 **Tip:** The Work Tracker is only available for **approved years**. > If you haven’t approved a year yet, you’ll need to **approve at least one budget year** before accessing this feature. --- ## Purpose The Work Tracker is designed to log **actual activities and outcomes** for tasks that have already been approved in the maintenance plan. It provides a transparent record of what work has been completed, deferred, or cancelled. --- ## Watch the demo To see how the **Work Tracker** works in practice, watch the short demo video below. It walks you through updating task statuses, adding completion details, and uploading supporting documents.
--- ## How it works Each task in the **Work Tracker** table includes a contextual menu. Click the **three dots icon [![3 dots.png](https://help.commonview.com/uploads/images/gallery/2025-10/scaled-1680-/fMHZqOKLJRqQZeeV-3-dots.png)](https://help.commonview.com/uploads/images/gallery/2025-10/fMHZqOKLJRqQZeeV-3-dots.png)** on any task cell to open the available **status actions**. [![Contextual menu - Work tracker.png](https://help.commonview.com/uploads/images/gallery/2025-10/scaled-1680-/tu0gQUGNPksnnpBM-contextual-menu-work-tracker.png)](https://help.commonview.com/uploads/images/gallery/2025-10/tu0gQUGNPksnnpBM-contextual-menu-work-tracker.png) --- ## Available actions - **Not Started** – No action has been taken yet. - **Schedule Work** – Work has been scheduled; start and contractor details can be added later. - **Start Work** – The task is in progress. - **Complete Work** – The task has been completed. - **Cancel Work** – The task will not proceed. - **Defer Work** – The task has been postponed to a future period. --- ## Updating task details When selecting an action, a **side panel** will open to capture relevant information for that status. For example, selecting **Complete Work** will prompt for: - **Completion date** - **Contractor name** - **Optional notes** (e.g. scope changes, remarks, or observations) - **Attachments** (e.g. invoices, reports, or photos) --- ## Editing existing status Users can return to any task later to **update or add more details** to its current status — such as additional notes, revised completion dates, or supporting documents. [![Edit current status.png](https://help.commonview.com/uploads/images/gallery/2025-10/scaled-1680-/9njTkXIxb8pkmZCD-edit-current-status.png)](https://help.commonview.com/uploads/images/gallery/2025-10/9njTkXIxb8pkmZCD-edit-current-status.png) This ensures the work record remains complete and accurate over time. --- ## Key points - Available only for **approved years**. - Enables **end-to-end tracking** of actual maintenance work. - Supports attachments and notes for complete documentation. - Keeps a clear history of **task progress and outcomes**.