Track work progress

The Track Work Progress feature allows users to record and monitor the real-world progress of maintenance tasks. It helps ensure that all approved work is properly tracked — from planning through completion. 

 

 Where to find it 

 This feature is available under the “Tasks & Costs” section, in the “ Work Tracker (Actuals) ” view. 

 

 💡 Tip: The Work Tracker is only available for approved years . If you haven’t approved a year yet, you’ll need to approve at least one budget year before accessing this feature. 

 

 

 Purpose 

 The Work Tracker is designed to log actual activities and outcomes for tasks that have already been approved in the maintenance plan. It provides a transparent record of what work has been completed, deferred, or cancelled. 

 

 

 Watch the demo 

 To see how the Work Tracker works in practice, watch the short demo video below. It walks you through updating task statuses, adding completion details, and uploading supporting documents. 

 

 

 

 

 How it works 

 Each task in the Work Tracker table includes a contextual menu. Click the three dots icon  on any task cell to open the available status actions . 

 

 

 Available actions 

 

 

 Not Started – No action has been taken yet. 

 

 

 Schedule Work – Work has been scheduled; start and contractor details can be added later. 

 

 

 Start Work – The task is in progress. 

 

 

 Complete Work – The task has been completed. 

 

 

 Cancel Work – The task will not proceed. 

 

 

 Defer Work – The task has been postponed to a future period. 

 

 

 

 Updating task details 

 When selecting an action, a side panel will open to capture relevant information for that status. For example, selecting Complete Work will prompt for: 

 

 

 Completion date 

 

 

 Contractor name 

 

 

 Optional notes (e.g. scope changes, remarks, or observations) 

 

 

 Attachments (e.g. invoices, reports, or photos) 

 

 

 

 Editing existing status 

 Users can return to any task later to update or add more details to its current status — such as additional notes, revised completion dates, or supporting documents. 

 

 This ensures the work record remains complete and accurate over time. 

 

 Key points 

 

 

 Available only for approved years . 

 

 

 Enables end-to-end tracking of actual maintenance work. 

 

 

 Supports attachments and notes for complete documentation. 

 

 

 Keeps a clear history of task progress and outcomes .