Planned expenses
The Planned Expenses row shows the total of all maintenance costs scheduled for a given year.
It represents the sum of all tasks, including repairs, servicing, and end-of-life replacements that are due within that financial year.
How it works
The system adds up all expenses due in the year, based on:
- Frequency of tasks
- Next due dates
- Life span and replacement costs (for end-of-life items)
- Adjustments for inflation
Example
| Item | Amount |
|---|---|
| Boiler servicing (2025) | $1,000 |
| Roof inspection (2025) | $500 |
| Floor replacement (2025) | $3,500 |
| Total Planned Expenses | $5,000 |
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The $5,000 is used in the cashflow calculation to determine the closing balance.
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Any changes to tasks, frequencies, or costs automatically update the planned expenses for the year.